Steps to Save All Emails from Office 365 Webmail to Multiple Formats with Complete Database

Summary: Get Office 365 Backup utility and easily learn how to save all emails from Office 365 webmail to different file formats like PST, PDF, MSG, EML, MBOX, or EMLX. It allows backing up batch emails from Exchange Online in a single process along with all emails, metadata, and attachments.


For a long time, I have been looking for a way to backup all emails from MS Office 365 cloud database to EML file format. But the problem is I have no knowledge about the task of “how to save all emails from Office 365 to EML format”? If you have any recommendation to make the conversion easy and simple of Office 365 emails as EML, then please suggest me.


Not to worry anymore, here I am suggesting the best approach i.e. Office 365 backup utility. It is well-compatible for all professional and non-professional users to resolve the query of how to save all emails from Office 365 to EML or any other file format like PST, PDF, MSG, MBOX, and EMLX. But before you understand the process of Office 365 backup program to save Office 365 emails to EML file format, let us first discuss some key reasons which force a user to take Office 365 email as a backup to another file format.

Why Need to Save Emails from Office 365 to Another Format?

Most of the users are daily finding a solution for taking a backup of Office 365 emails to another file format. But the question comes in mind i.e. what are the reasons for taking a backup of Office 365 email data?

Emails are the pillars of business communication for most organizations. Thanks to emails, personal information, contacts, invoices and all types of significant documents can be securely and simply transferred and conveniently stored. Unintentionally, sometimes, all data can be subject to sudden data loss or damage. Email data files can be corrupted or deleted in a number of ways:

  1. Unintentional deletion – Many times, for example when a user de-clutters their mailbox, some significant emails can be deleted by fault. If an email is deleted forever, frequently there is no way to recover it, other than from a backup copy.
  2. Intentional Deletion – Maybe nobody likes to think about this option, but it is thinkable for employees to delete some important emails on any purpose. As a result, they can damage the whole company.
  3. Hardware failure or system crash – Accident take place, and many times, for no obvious reason, data stored in emails can get damaged beyond repair. It put on both data stored on individual PCs and email service givers.
  4. Malicious software – Cybersecurity market is doing its top to protect computers from viruses and other cruel software, but there is every time a chance that a virus takes its peal.

How to Save All Emails from Office 365 to PST, PDF, EML, MSG, MBOX & EMLX?

Complete working guide of the Office 365 Backup software is mentioned below that helps both home users and business users to successfully come over the problem of how to save all emails from Office 365 webmail to required file format:

Step 1. Download and launch the Office 365 Backup software and fill login details of Office 365 account. Then press on Login.

Step 2. After that select Office 365 backup option and press on Next.

Step 3. Now, the list of your Outlook Web Access data will display. Now select the email files which you require to save to other file formats.

Step 4. Now, click on the Browse option and select destination location path to save the backup data and press on the Next.

Step 5. After clicking on the Next option, now select an output file format from the available options i.e. PST, PDF, EML, MBOX, MSG, and EMLX. Then, hit on Next button to start the process of Office 365 database backup.

Step 6. Now the software will restart the process and will appear the conversion status of both current folders as same as overall status. Once the process accomplished, a new window will quickly open showing “Backup process is completed”.

Step 7. Click on the OK to finish the Office 365 backup process.

Last Words:

In this blog, we have discussed some facts and reasons why users need Office 365 email backup as another file format and also discussed the best way to solve the situation of how to save all emails from Office 365 cloud to PST, PDF, MBOX, EML, MSG, and EMLX. If you want to test the working functionality of Office 365 backup utility before getting the license edition, then the software also gives a free trial version to its users. By using the free demo of Office 365 Backup, you can save the first 100 emails from Exchange Online to the desired file format without any cost. For saving batch emails from Outlook Web Access to the different file format, you need to purchase the licensed version of this tool.


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